Sometimes, information must be communicated to a department or company as a whole in a fairly unidirectional way which requires formal meetings. The formal meetings typically have a fixed agenda with predefined roles for participants along with a strict timeline and procedures. They are designed to boost efficiency and allow for effective decision-making and are accompanied by detailed meeting minutes.

Typically, the person who takes notes during these kinds of board room meetings follows a very rigid structure and uses formal language for their minute-taking. It may also be that there are guidelines on who is allowed to speak and when. These meetings can be held in a meeting room however, they are usually held via videoconference.

In informal meetings participants feel more comfortable sharing their opinions and ideas. This creates a more collaborative environment and is especially beneficial for teams working at home or dispersed geographically.

This can be achieved through interactive methods such as polls, group discussions, or Q&A sessions. You can achieve this by engaging in interactive ways such as Q&A sessions or group discussions. Diverse views can result in more creative solutions and more rich discussions. No matter what the tone or format of the meeting, it’s vital to document the most important points and action items. This helps ensure accountability and provides a valuable basis for future decisions or actions.

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