Email is used by billions of individuals around the world to communicate. It’s not always the best choice when it comes time to send confidential documents. With cyber and data security breaches on the rise, and data breach threats increasing, it’s important to know how to secure the transmission of sensitive information via email.
In most instances it’s not a wise idea to share confidential information via an email that is not encrypted message or as an attachment. This includes personal information like social security numbers or passport information, bank account details, and other business confidential documents. If you need to send sensitive information via email, there are a few actions you can take to protect yourself as well as the recipient.
A disclaimer is a way to warn recipients about risks. However, they rarely have any significant impact as they aren’t legally binding, and instead emphasize that the contents of the email are confidential.
Other alternatives include using an email encryption service This is more efficient and requires that both the recipient are using systems that can support it (e.g. PGP or S/MIME). You can also use software to compress files prior transferring emails, which can reduce the size of the file and make it harder for hackers to steal your communications. You can also password protect the file so that it is difficult to open.
The addition of a time limit to the password can ensure that the recipient will only access the document after a specified time. Implementing two-factor authentication into your email system will improve https://empirevdr.com/what-is-a-due-diligence-data-room/ security for your business emails.