There are a variety of boardroom software options available on the market that simplify every stage of the meeting process from preparation to execution and follow-up. But the best choice for every organization will vary based on their specific needs and goals. Whatever platform is chosen there are a few essential features that are essential to achieve success.
The most important feature is security of the board portal which guarantees security and confidentiality of documents. Board management systems must be simple to use and incorporate a variety of tools for collaboration that can improve collaboration and decision-making.
This includes tools for meeting coordination and scheduling like calendars and simple automation tools that allow board members to know each their availability. Additionally, meeting agenda and minute-building tools make it easier for the administrator to prepare meeting materials and give directors access to digital information.
Other features worth a look include real-time document editing and annotation chat and discussion online and built-in video conference. These tools promote collaboration and participation during meetings, and in follow-up discussions with directors.
Additionally, board management systems that allow for eSignature and voting enable directors to sign resolutions, take surveys or self-assessments, and even run polls at the close of the meeting. This eliminates the requirement for paper-based procedures and permits boards to adhere to security standards while minimizing their impact on the environment.