When writing board meeting minutes it is essential to be objective. This allows the minutes to serve as an official document that can demonstrate that the meetings were held and that decisions were taken. If opinions are not included in the minutes, they could be viewed as biased and raise suspicion among the stakeholders such as legal entities or potential board members. It is essential to know what information to include and what to keep out of the minutes.
As a general rule the minutes of board meetings should only document the actual facts and decisions made during the meeting. They should never contain personal her latest blog or subjective views, such as how the chair of the meeting hammered her desk to emphasize her point. It is also best to not mention people in the discussion unless there is a specific motion being discussed. For items that require voting the board should be able to record who made and supported the motion, along with the number of votes cast in favor, against, and abstained.
You should also record any new guests or attendees. This will help people keep track of people who attend both in person and remotely. It’s also a good idea to include the starting and end time of the meeting, as well as the date and time of the next meeting. The board members are busy, so setting an exact date and time for the meeting will help everyone keep track of the meeting.